Are you inundated with paper documents?

Most organizations have 80% to 85% of all information residing on paper. Moreover, managing all paper documents efficiently is critical for most companies’ success. Smart businesses today realize that relying on paper-based information for day-to-day operations can result in higher document management costs, a loss of mission-critical information, and an increasing challenge in gaining and maintaining a competitive advantage. We can help organizations to counter the effects of low productivity and sky-rocketing costs by helping you to control documents.

Office Systems can provide you software and hardware solutions that integrate into network to capture, manage and distribute your documents.

Managed Print Services

PaperCut

Complete control over print, copy, scan and fax. PaperCut MF eliminates printing waste, encourages responsible behavior and make users and departments accountable for their print usage. It includes embedded software that runs on a copier/MFD to enable tracking, control and secure print release directly from the device’s panel.

uniFLOW online

Designed to save your organization time and money by providing effective controls over its entire printer and multifunction printer (MFP) and scanner fleet. With its modular design, the uniFLOW Online solution can scale to fit any size organization and can be customized to fit your organization’s specific needs.

Streamline NX

Decreases wasted time, effort and costs. Easy electronic document workflows enable your business to become less reliant on hard copy documents. Wastage is considerably reduced, and sustainability improved. All MFD functions are accessible to users from one simple interface. Streamline NX helps you reduce costs as rules can be set and policies enforced. The rules can include black & white, duplex and print quotas. This reduces print volumes without impacting how your organization works. Users can also cancel jobs on their individual print queue at the device. Uncollected documents sent to print can be automatically deleted.

Document Management

Square9 Softworks

There’s a world of information in your documents. Square 9’s complete platform of document management software solutions enables you to automate the capture, extract and classify that information, transforming it into usable intelligence that lets you work smarter, faster and more productively. GlobalSearch keeps a document history of every action taken on a document. The audit trail includes information about the capture, every subsequent access, revision control and the locations of where the file resides within the repository, along with any workflows executed. The audit trail provides a complete chain-of-custody for all financial records that are archived.

Collaboration & Document Management

Treeno Software

Software solutions that provide document lifecycle management of both electronic and scanned business information from capture and creation to automatic document retention purging. Treeno manages your business information, provides version control with audit access and version history, document workflow processing and reporting and defined retention rules. Treeno also provides secure mobile access to business documents regardless of location. Anytime, anywhere secure access enables business to break through organizational infrastructure barriers and eliminates slowdowns and bottlenecks.

Box

Where content meets collaboration. The Box platform provides a single unified workspace, with unlimited storage, available on desktop and mobile devices where users can share core business information easily, both internally and externally. Box has features to help track and control information, such as who has access to certain content/folders, for how long, and versioning of documents. It also protects your content with advanced security controls, encryption key management and complete information governance. Whether you need to comply with GDPR, HIPAA, PCI, GxP, FedRAMP or other major requirements, Box provides you with frictionless tools built for the most regulated industries, as well as data residency in nine countries. That way, you meet the most demanding global compliance and privacy requirements while protecting the flow of information throughout your extended enterprise.

Email Management

mxHero

Leverages the power of Box, for email. It is a server less solution that can connect existing email systems with compatible cloud storage accounts, such as Box. Capture emails as they are received across the organization. Auto-file messages (& attachments) by client, project, patient, matter… or however you define! Authorized search from any device – mobile, desktop, etc. Organize old email repositories with modern cloud storage. mxHero allows you to do just that and much more.

PDF Conversion

eCopy PDF Pro Office

The smart replacement for Adobe Acrobat. It enables business users to create, view, edit, convert and collaborate with 100% industry-standard PDF files to deliver maximum value without compromising functionality or ease of use.

APPS

Integrated Cloud Environment

Ricoh’s Integrated Cloud Environment (ICE) gives you more productivity from your ICE-enabled Lanier device without costly or complicated software. Save time by scanning directly to email or to more than 20 popular cloud apps — including Google Drive, Dropbox, Office 365 and more. Eliminate the need to re-type paper documents by using Optical Character Recognition (OCR) to convert to editable digital file formats — including PDF, Word and Excel. Enable simple, efficient mobile printing from tablets and smartphones. Tap into smart digital processes that make your job easier.