The End of an Era: How Piles of Paper Can Slow Your Whole Company Down

One of the hardest challenges for managers is to increase the efficiency and productivity of their teams. A critical step for achieving success is establishing goals, but if nothing changes, how can you accomplish them? Regardless of the strategies you choose, organizations can benefit greatly from document management. At Office Systems Co, we know the importance of improving workflow because we’ve been doing it for over 100 years.

Our team of specialists is always available to help you with document management in your workplace. Here’s a fact you probably didn’t know: Most companies are still using paper to store 80% to 85% of data. Our E-info Website is also a great place to manage everything you need in one place.

Why document management matters

Perhaps you’ve never thought about it, but all of your workplace duties are directly related to some kind of information. The emails you send, the memos printed by your boss, and the reports discussed during meetings all carry strategic information, giving companies the ability to plan, execute, and analyze tasks. Think of document management as a set of strategies and best practices to optimize communication and efficiency at work.

Imagine that multiple departments of a company rely on a document to measure and compare results, like a spreadsheet containing the monthly sales from last year. If those reports are stored on a single sheet of paper that can only be found in one room, that’s a huge red flag. Does this sound like your organization? If so, you might be creating barriers to employees and slowing them down as they waste time trying to find documents.

Goodbye, paper!

Aside from the lack of access to information, there are other concerns to consider. Given the technology available today, paper isn’t the only option for storing information anymore. Bear in mind that we’re talking about a very fragile material, susceptible to fires, floods, and other risks. Choosing paper over digital files also leads to increasing costs with filing cabinets and other storage requirements. Not to mention that your customers probably wouldn’t like to know that you’re killing trees unnecessarily.

We keep your information safe and accessible

Office Systems Co is a leader in document workflow solutions. We offer software and hardware that gives your company a competitive advantage and prevents loss of critical information. By using our products and services, you can convert paper documents to digital, manage them through our platform, and easily distribute them online and offline. Our e-info website is the place to go to get information, request service calls, order supplies, and perform several other tasks too. Everything you need in one place!

Let our trained professionals help you improve your workplace efficiency and productivity. Reach out to us by visiting our website or giving us a call: (800) 779-7030. We’ll be more than happy to assist you!